Company number: 11166200
Registered as a charity in: England and Wales 1179349 Scotland SC048852
RSM UK FOUNDATION
GRANT MAKING POLICY

Approved by the Trustees on 6 October 2025

1 Introduction

1.1 This policy applies to RSM UK Foundation (the “Foundation”), a charity registered in England and Wales and in Scotland.

1.2 The objects of the Foundation are, for the benefit of the public, to advance such exclusively charitable purposes in any part of the world as the Trustees may decide from time to time (the “Objects”).

1.3 The Foundation is governed by its charity trustees (the “Trustees”) who have a duty, acting at all times in the best interests of the Foundation, to apply the Foundation’s assets to advance the Objects and have ultimate responsibility for all grant-making decisions.

1.4 The purpose of this policy is to set out the principles and procedures that guide the Trustees when they make grants to further the Objects. It also provides information about the Foundation’s grant-making process to anyone who is applying to the Foundation, or would like to apply to the Foundation, for a grant.

1.5 In this policy references to persons who are “connected” with a Trustee has the meaning set out in paragraph 12.

2 Our funding priorities

2.1 Strategic Charities (or “Tier 1 Charities”)

2.1.1 The Trustees are keen to support activities that advance the Objects in an effective way with a focus on:

i. the advancement of health
ii. the saving of lives (to include charitable activities directed towards saving people whose lives are in danger and protecting life and property)
iii. the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage
iv. the advancement of environmental protection or improvement.

2.1.2 The Trustees recognise that a limited amount of funds is available to distribute each year. The Trustees have decided that they wish to prioritise support for the following charities (together, the “Strategic Charities”):

i. Anthony Nolan (charity number 803716)
ii. British Red Cross (charity number 220949)
iii. Leadership Through Sport and Business (charity number 1147616)
iv. The Woodland Trust (charity number 294344)

2.1.3 Each Strategic Charity will be reviewed every three years to ensure they continue to meet the Objects of the Foundation. It is the Trustees’ hope that Strategic Charities will receive multi-year funding totalling at least £300,000 each over a three-year period although the Trustees are not hereby bound by this intention, which is only indicative and by no means a contractual commitment.

2.2 Tier 2 Charities

2.2.1 The Trustees intend to support other charities in addition to the Strategic Charities. The Trustees intend to support such other charities that support the educational development of people skills (to include numeracy and literacy), the promotion of social mobility relevant to the business (generally in the audit, tax and consulting professions) undertaken by the RSM UK Group (as defined in the articles of association of the Foundation) and causes that are consistent with those of the current Strategic Charities. The Trustees have decided that they wish to support the following charities (together, the “Tier 2 Charities”):

i. The Professional Teaching Institute (charity number 1116224)
ii. Bookmark Reading Charity (charity number 1177681)
iii. TaxAid UK (charity number 1062852)

2.2.2 Each Tier 2 Charity will be reviewed annually to ensure they continue to meet the Objects of the Foundation. It is the Trustees’ hope that Tier 2 Charities will receive multi-year funding totalling at least £50,000 each over a three-year period although the Trustees are not hereby bound by this intention, which is only indicative and by no means a contractual commitment.

2.3 Other Charities (or “Tier 3 Charities”)

2.3.1 The Trustees intend to support other charities in addition to the Strategic Charities and Tier 2 Charities. The grants provided to these other charities will usually be non-recurring in nature and individually between £250 and £10,000.

i. The Professional Teaching Institute (charity number 1116224)
ii. Bookmark Reading Charity (charity number 1177681)
iii. TaxAid UK (charity number 1062852)

2.3.2 The current funding priorities of the Trustees are to make grants to Tier 3 Charities as follows:

a) To charities, typically those with an annual income of less than £500,000, where the funding set out in paragraph 2.3.1 will have a proportionately greater impact on beneficiaries; and
b) To charities that are in, or near to, geographic locations where a current RSM UK Group office is situated; and
c) For project-based or cause-related activities that can be easily understood and where any such funding is not only contributing to the running costs of that charity; and
d) To charities that support charitable purposes within Section 3 of Charities Act 2011 with the exception of those established for the promotion of the efficiency of the armed forces of the Crown.

2.4 The Foundation will make grants to organisations which are not clients of the RSM UK Group as well as to those which are. The Foundation has the discretion to make grants without influence from the RSM UK Group (save that the Trustees will adhere to any reasonable conditions on funding received from the RSM UK Group).

2.5 The Trustees will not normally support grants towards:

a) individuals, but they occasionally may do so, only in exceptional circumstances and at their sole discretion; or
b) projects in those countries where another RSM UK Group corporate or charitable foundation is based

2.6 The Trustees will occasionally award grants that fall outside the priorities stated in this policy, provided that they are satisfied that the grant will further the Objects and is an appropriate use of the Foundation’s funds.

2.7 The Trustees will review the grant-making priorities and principles set out in this policy annually.

3 Who can apply for a grant

3.1 The Trustees will usually only award grants to organisations that:

a) are registered as charities with the Charity Commission for England and Wales, the Office of the Scottish Charity Regulator and/or the Charity Commission for Northern Ireland; or
b) qualify as charities under the law of England and Wales, but are not required to register with the Charity Commission for England and Wales; or
c) are registered with a regulatory body equivalent to the Charity Commission of England and Wales in another jurisdiction; or
d) qualify as a charity in another jurisdiction, but are not required to register with that body.

3.2 The Trustees will not usually award grants to an applicant that has previously submitted a proposal where the applicant failed the Trustees’ due diligence checks and the issues identified at that time have not been addressed.

3.3 The Trustees seek to prioritise awarding grants to applicants that have not previously received funding within the previous two years (with the exception of Tier 1 Charities and Tier 2 Charities).

4 What we will fund

4.1 The Trustees will award grants to fund up to 100% of the cost of a proposal.

4.2 If a grant covers part of the cost of a proposal, the Trustees may require the applicant to provide details of the other funder(s) and the funding that they have secured or applied for (including any loans or other commercial funding).

5 How to apply for a grant

5.1 All grant proposals must be made by email to info@rsmukfoundation.com.

5.2 Applications will be considered at the formal meetings of the Trustees throughout the year.

5.3 Applications will not usually be considered in between formal Trustee meetings, except in exceptional circumstances, at the discretion of the Trustees.

5.4 Proposals must explain in detail how the grant will be used and put forward a strong case for support. In particular, a proposal must:

a) demonstrate how the activities funded by the grant will benefit the intended beneficiaries and meeting the funding priorities set out in Section 2.3;
b) set out how use of the grant will be managed;
c) give details of the key individual(s) who will be responsible for the management of the grant and delivering the proposed activities;
d) provide a budget for the proposed activities;
e) provide a proposed timescale for use of the grant; and
f) give details of any other funding that has been awarded or that is being sought for the activities to be funded by the grant.

5.5 If the application is made by or on behalf of an organisation, the following must also be provided with the proposal:

a) a complete, up-to-date copy of the organisation’s governing document;
b) if the organisation is a UK charity:

i. its registered charity number(s) as issued by the Charity Commission for England and Wales, the Office for the Scottish Charity Regulator and/or the Charity Commission for Northern Ireland; or
ii. if it is a charity under the law of England and Wales that is not required to register with one of the UK charity regulators, evidence of its charitable status (such as an HMRC reference number);

c) if the organisation is a charity established outside the UK, evidence:

i. of its charitable status. This might, for example, include evidence of registration with a non-UK charity regulator and/or written confirmation from an appropriately qualified professional that the organisation is established as a charity in the relevant jurisdiction; and
ii. that all of the activities in the proposal will qualify as being charitable for the public benefit if they are undertaken by an organisation that is registered as a charity in England and Wales; and

d) the organisation’s most recent set of accounts.

5.6 If the application is made by or on behalf of an individual, the proposal does not need to include the information set out in paragraphs 5.4 and 5.5. However, the proposal must explain in detail how the grant will be used and put forward a strong case for support. In particular, the proposal must:

a) include a full description of the proposed activity to be funded by the grant and the need it will meet for the individual;
b) (if relevant) include a description of the timescale or dates involved in the activity or in meeting the need identified;
c) set out how the individual will benefit from receiving a grant;
d) explain how anyone associated with the individual may receive a benefit from the grant;
e) include a budget for the activity or need to be funded; and
f) include details of any other funding that has been awarded or that is being sought for the activity or need to be funded.

5.7 Grants to individuals are means tested, and, as such, the Trustees shall take such steps as they consider necessary to satisfy themselves of the charitable need of the individual who will benefit from the grant, prior to any award being given.

6 How we make decisions about grants

6.1 The Trustees have ultimate responsibility for all grant-making decisions and for ensuring that all funds awarded are used to advance the Objects.

6.2 The Trustees may delegate certain functions in accordance with the Foundation’s articles of association. In
particular:

a) individual Trustees and/or members forming a grant advisory committee may be asked to review grant proposals and make recommendations to the Trustees; and
b) before making a decision to award a grant, the Trustees may ask anyone they consider has relevant expertise or experience to provide them with information and to join in their discussions, but not to take any part in the final decision.

6.3 In all cases where a recommendation is made to the Trustees to award a grant, the Trustees may (in their absolute discretion) refuse to approve that recommendation, particularly if they consider that a grant would not be an effective way to further the Objects, or would conflict with the Foundation’s policies or interests.

6.4 The Trustees will meet to consider grant proposals and decide if they will award a grant or not.

6.5 Due to the volume of applications received, the Trustees will usually only inform applicants of their decision if a grant is awarded.

6.6 If an applicant is awarded a grant, the Trustees will:

a) set out the key terms of the grant and any conditions that are attached to it in a grant agreement; and
b) ask the applicant to sign the grant agreement to indicate that they accept the terms and conditions.

6.7 If the Trustees decide not to award a grant for a proposal the Trustees are not obliged to give the applicant reasons for their decision.

6.8 The Trustees’ decision whether to award a grant is final.

7 Conflicts of Interest

7.1 The Trustees are mindful that they have a legal duty to act in the best interests of the Foundation and to ensure that the Foundation’s affairs are not affected by private interests or any competing duties of loyalty to others.

7.2 In fulfilment of their duty, the Trustees must declare the nature and extent of any interest, direct or indirect, which could, or could be seen to, prevent them from making a grant decision only in the best interests of the Foundation. Situations in which a conflict of interest may arise include where:

a) a Trustee (or a person connected to them) stands to benefit from a grant from the Foundation; or
b) a Trustee has a duty of loyalty to a third party that conflicts with their duty to the Foundation.

7.3 Any such conflict of interest must be declared and managed by the Trustees in accordance with the Foundation’s articles of association and Conflict of Interests policy.

8 Match Funding and Requests from RSM UK Group members, consultants and employees

8.1 It is the Trustees’ policy to make available a proportion of the Foundation’s funds each year to support the charitable fundraising activities of RSM UK Group members, consultants and employees and the fundraising activities of RSM UK Group offices through match-funding (including the RSM Together programme).

8.2 The Foundation will support fundraising activities by providing funds to match monies raised up to the value of £250. The Foundation will provide match-funding for monies raised by individual members, consultants or employees up to once each financial year (1 April to 31 March), and for funds raised by offices up to four times each year.

8.3 Match funding will only be given for funds raised by RSM UK Group members, consultants, employees or offices and not for activities carried out by those who are not part of the RSM UK Group.

8.4 Applications for match funding are considered on an ongoing basis at the discretion of the Trustees. The application should include:

(a) the registered charity number(s) of the organisation to be supported by the match funding, as issued by the Charity Commission for England and Wales, the Office for the Scottish Charity Regulator and/or the Charity Commission for Northern Ireland; or
(b) if it is a charity under the law of England and Wales that is not required to register with the Charity Commission for England and Wales, evidence of its charitable status (such as an HMRC reference number)¹; and
(c) evidence of funds raised by the member, consultant, employee or office, as applicable.

¹ Note to the reader: it is the Trustees’ policy that match funding will be available only for charities registered in or subject to the laws of the UK.

8.5 Match funding monies will be paid by the Foundation directly to the organisation to be supported by the fundraising activities of the relevant RSM UK Group member, consultant, employee or office.

8.6 The Trustees recognise that requests may occasionally be made by RSM UK Group members, consultants and employees for fundraising initiatives undertaken by third parties (to include, but not limited to, clients and suppliers of RSM UK Group). Such applications for funding will be considered on a case by case basis. The grants provided for these initiatives will usually be non-recurring in nature and individually between £100 and £500.

9 Due diligence

9.1 When the Trustees are considering a grant proposal, they will undertake due diligence checks on the applicant. The checks that are undertaken will vary according to the Trustees’ assessment of any risks associated with the proposal or the applicant.

9.2 Due diligence may include requesting details of, and taking such steps as the Trustees consider to be reasonable to scrutinise, any of the following:

a) the applicant’s governing documents;
b) if applicable, the applicant’s status as a charity, including (where it is required to do so) evidence that the applicant has been registered with a charity regulator;
c) the applicant’s latest accounts and financial position;
d) the identity of the applicant’s directors, trustees, executive committee or other key personnel, in particular, to seek to establish whether they are authorised to act in that capacity;
e) the applicant’s governance and operational structures and practices;
f) the applicant’s internal financial controls;
g) relevant operational policies and procedures that the applicant has in place, for example, in relation to safeguarding children and vulnerable adults, and on equality and diversity;
h) the applicant’s aims and values; and
i) any external risk factors that might affect the proposal.

9.3 In cases where the applicant will receive support from another funder, or works with a partner, the Trustees may undertake due diligence on that funder or partner.

9.4 If the application is made by or on behalf of an individual, due diligence may include requesting details of, and taking such steps as the Trustees consider to be reasonable to scrutinise, any of the following:

a) evidence of the applicant’s need and consideration of whether this is a charitable need within the Objects;
b) evidence that the activity to be funded meets the need identified;
c) the budget;
d) evidence of the applicant’s personal financial circumstances; and
e) any external risk factors including consideration of the risks associated with making grants to individuals.

9.5 The Trustees will keep a written record of any due diligence that they undertake.

9.6 Due diligence will be carried out on each of the Strategic Charities at every review, at least triennially.

10 Reporting requirements and monitoring

10.1 The Trustees will take steps to monitor the use of the grant and verify that the grant is used for the purposes that have been agreed. The arrangements for monitoring will vary according to the nature of the grant (and will be more onerous in the case of grants given to an individual), but the Trustees will always seek to ensure that the arrangements are appropriate and proportionate.

10.2 Arrangements for monitoring use of the grant may include asking the recipient to provide any of the following:

a) copies of formal records such as receipts, invoices, bank statements and management accounts to show that funds have been used for the purpose for which they have been awarded and in accordance with the terms of the grant;
b) regular written or verbal updates showing progress to date, summarising key achievements or problems encountered, indicating whether targets have been met and giving reasons for any delay in implementing work funded by the grant;
c) a final written report on completion of the work or activity funded by the grant, showing how funds have been spent, evaluating where the work or activity has been successful and identifying lessons that can be learnt; and
d) information about any proposed changes to the proposed activities.

10.3 If appropriate, the Trustees may also visit grant-funded activities and interview individuals involved in running those activities or individuals in receipt of funds from the Foundation.

10.4 Basic monitoring requirements will be set out in the grant agreement. However, the Trustees may take any additional steps to monitor the use of grant funds that they consider appropriate.

10.5 The Strategic Charities and Tier 2 Charities will be monitored through the production of an impact report which will be provided to the Trustees on an annual basis.

11 Clawback and repayment

11.1 The Trustees may require repayment of the grant in whole or part if:

a) the project or purpose for which it was awarded does not proceed;
b) part of the grant remains unused when the activities that the grant was intended to fund have been completed; or
c) the grant is used for a purpose other than that which has been agreed.

11.2 Details of the circumstances in which grants may be repayable will be set out in the grant agreement.

12 Definition of a person connected to a Trustee

In this policy a person connected to a Trustee means:

12.1 a child, parent, grandchild, grandparent, brother or sister of a Trustee;

12.2 the spouse or civil partner of a Trustee or of any person falling within paragraph 12.1 above;

12.3 a person carrying on business in partnership with a Trustee or with any person falling within paragraph 12.1 or 12.2 above;

12.4 an institution which is controlled:

a) by a Trustee or any connected person falling within paragraph 12.1, 12.2 or 12.3 above; or
b) by two or more persons falling within sub-paragraph 12.4a), when taken together;

12.5 a body corporate in which:

a) a Trustee or any connected person falling within paragraphs 12.1 to 12.3 has a substantial interest; or
b) two or more persons falling within sub-paragraph 12.5a) who, when taken together, have a substantial interest,

and sections 350 to 352 to the Charities Act 2011 apply for the purposes of interpreting the terms used in this paragraph 12.

13 Reviewing and amending this policy

13.1 This policy will be reviewed by the Trustees at least annually.

13.2 The Trustees may vary the terms of this policy from time to time.